Library collection policies

The University of Melbourne Collection Policy 2006

7 The Materials Allocation Budget Framework

The University of Melbourne Materials Budget is distributed using a formula. The formula was designed in 2001 reviewed in 2002 and implemented in 2003.  It was subsequently reviewed in 2006 for 2007 implementation.  See Terms of reference link to http://www.infodiv.unimelb.edu.au/ird/librariescom/meeting3.06/attach2Forum110706.pdf

The existing Materials Allocation model has two stages.  In the first stage, ‘ideal’ budget shares for each Faculty are derived using a formula and using data on student/staff numbers and average library materials costs across the recent 3-year period.  In the second stage, ‘actual’ budget shares for each Faculty are determined through a process of adjusting ‘actual’ budget shares in the year towards the ‘ideal’ budget shares derived from the formula. Other factors in the model include Flag Fall, Cap, Diversity and Reliance. No Faculty allocation is allowed to fluctuate by more than 5% (over or below) in comparison to the previous year.

The formula will be reviewed again in 2007 for 2008, to meet the needs of the Melbourne Model.  The review will be managed by Libraries Committee and Information Services and will include significant stakeholder consultation.

8 Cooperative relationships and partnerships

These include:

• CAUL http://www.caul.edu.au/ (Council of Australian University Librarians) provides a mechanism for consortium purchase of electronic resources.
• ALIM http://alim.monash.org/index.html (Asian Libraries in Melbourne) is a joint Melbourne-Monash Protocol initiative with the objective of promoting cooperation in the use of Asian studies resources acquired by the two universities.
• ARLAC (Academic and Research Libraries Acquisitions Consortium). The library cooperates with seven Victorian university libraries, the State Library of Victoria and three South Australian university libraries to leverage the collective purchasing power of the consortium members by making a joint commitment to spend a percentage of their monograph votes with a preferred supplier for English language materials.
• CAVAL http://www.caval.edu.au/ (Cooperative Action by Victorian Libraries).  The University of Melbourne is a member of the CAVAL consortium of the Victorian University Libraries and the State Library of Victoria.  CAVAL facilitates staff and students borrowing under the CAVAL program from Victorian universities.
• CARM http://www.caval.edu.au/carm/pst/ (CAVAL Archival & Research Materials Centre).  The University of Melbourne is a founding member of this CAVAL (Cooperative Action by Victorian Academic Libraries) initiative.  CARM provides a state of the art purpose built high-density storage facility for joint storage of low use research materials to ensure their retention and preservation.
• University Library Australia National Borrowing Scheme http://www.caul.edu.au/ula/ Melbourne participates in the University Library Australia National Borrowing Scheme organised by CAUL (Council of Australian University Librarians). The scheme allows staff and students to borrow from other Australian academic libraries participating, thus broadening the collections base available to them.

9 Cultural Collections Policy  

See Cultural Policy Statement of the University of Melbourne and Policy and minimum requirements for management of cultural collections - http://www.unimelb.edu.au/culturalcollections/links/university.html  

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