Interlibrary loans & document delivery
What is interlibrary loans and document delivery?
Interlibrary loans & document delivery is a service for requesting books, journal articles and other resources not held by University of Melbourne Libraries. It is there to support staff and postgraduate students engaged in research and teaching activities.
As well as offering an interlibrary loan service, to ensure that the resources you need are always available, University of Melbourne Libraries welcomes purchase suggestions from our patrons. If there is a title that you would like the Library to purchase for their collections, please download and complete the following form. Return completed forms to the information desk at any one of the University's libraries:
- Recommendation to purchase a new library resource [PDF 40kb 1 page]
Who is eligible to use interlibrary loans & document delivery?
The service is available to all University of Melbourne general and academic staff and postgraduate students, including Masters by Coursework. The service is also available to undergraduate honours (4th year) and Advanced Medical Science students with authorisation from their supervisor.
Making interlibrary loan requests
Requests may be made for material not held by University of Melbourne libraries that is required for purposes directly related to research or study at the University. Please ensure the item isn't held by a University of Melbourne library by first checking the library catalogue and SuperSearch. Requests for material held by the University, even if it is out on loan, will be cancelled. Some material may also be available through BONUS+.
When placing a request, please provide the full citation information to describe as best as possible the item that you wish to borrow. This information enables this library as well as the library receiving the request to process it without delay or misinterpretation. Interlibrary loans staff may cancel a request because of insufficient bibliographical information which they can't verify.
- Books: Author's name in full, title, place of publication, publisher, date of publication and ISBN if known.
- Book chapters: Book title and author/editor, chapter number or title, author if different to the book as a whole, page numbers.
- Journal articles: Journal title in full (no abbreviations, please), ISSN if known, volume number, date, author and title of article, page numbers. Please note that complete volumes are seldom available for loan.
- AV material: Title, artist/director, year and place of publication, format. Please note that most AV material is library use only and will sent to the Education Resource Centre for access.
Please be aware that all interlibrary loan requests must adhere to current copyright laws. For more information about copyright see: http://www.unimelb.edu.au/copyright/
Requests from staff and postgraduates
Staff and Postgraduate students may make a request using our online order form. Please note, there are separate forms for Books, Journal Articles and AV Material:
Requests from honours students and approved borrowers
Honours and AMS students may request material using these PDF request forms:
- Interlibrary loan journal article form [PDF 95kb 1 page]
- Interlibrary loan book request form [PDF 91kb 1 page]
Submit completed forms to the Interlibrary loans counter in the Baillieu Library, or to the nearest branch library. Off-campus LFR and Vet Science Werribee students may lodge their requests at their campus library.
Please note: honours students must have the approval of their supervisor before submitting an interlibrary loan request.
Costs
Currently there is no charge for interlibrary loan requests, however full cost recovery may be charged for the purchase of a thesis, higher than usual acquisition or postage costs or specialty reproduction services. Please ask staff for details.
Delivery time
In most cases material is received within 5-7 working days. Many journal articles arrive in 2-3 working days and overseas loans can take 2-6 weeks. Supply time varies according to where the material is located and how quickly that library or supplier responds, however interlibrary loans has no control over response times from lending libraries or the length of loan periods.
If material is required urgently, see below for urgent requests.
How will I be notified?
Unless otherwise specified, you will be notified by email when an item is available to collect. Journal articles will be sent electronically to your desktop unless you elect that they be sent by post or arrange to collect them from the interlibrary loans counter in the Baillieu Library.
Please note: we prefer to deliver electronic documents to University of Melbourne email addresses only as the interlibrary loans software used to send and receive e-documents is not always compatible with other email programs, such as Hotmail, Gmail and Yahoo. If you have not sent up your University of Melbourne central email account, please visit the Account Registration page to activate your email address:
Collecting interlibrary loan material
You can collect interlibrary loan material from the interlibrary loans desk in the Baillieu Library Monday to Friday, 10am-6pm. Certain interlibrary loans can be transferred to branch libraries for collection upon request.
Some interlibrary loan material is 'Library Use Only' and must not be removed from the library. This generally applies to overseas loans, theses, rare or fragile items and AV material. Arrangements can be made to have Library Use Only material transferred to another branch library, such as the Law Library, or off-campus LFR libraries and Vet Science Werribee. Please contact Interlibrary Loans staff for details.
Bookstraps are attached to all interlibrary loans and these must be returned with the item. A fee may be chaged for lost/unreturned bookstraps.
Renewing a loan
Not all interlibrary loan material is eligible for renewal. Interlibrary loans staff will advise you when you collect your material if it can be renewed.
Items eligible for renewal may be renewed once. Please contact interlibrary loans a few days before the due date so that staff can arrange the renewal with the lending library. If the lending library does not give permission to renew the item, it must be returned by the due date otherwise your borrowing privileges will be suspended if it becomes overdue. Some lending libraries charge overdue fees for late returns and these charges may be passed on to our patrons.
Lost or damaged items must be paid for by the patron. Charges vary depending on the lending library. An invoice will be issued for any lost or damaged items.
Urgent requests
Very urgent requests can be 'fast tracked' with an expected supply time of 48 to 72 hours. Please include the specific date by which you need the material when you submit the request.
CISTI Source: DIY interlibrary loan service
CISTI Source is a document delivery service from the Canada Institute for Scientific and Technical Information. 17,000+ journals are available and many subjects are covered. The majority of content is in Science, Technology and Medicine. Date coverage is 1993 to the present, with weekly updates. Use CISTI Source if the article you want is not available locally (postgraduates and staff only).
Bundoora store (CARM)
Some of the library's low-use collections are held in off-site storage in Bundoora. These items have the location BUNDOORA STORE (CARM) listed in the library catalogue.
All staff and postgraduate students may request material from the Bundoora Store using the standard interlibrary loans request form:
- Bundoora Store (CARM) request form [staff & postgraduates]
When making a request for Bundoora Store (CARM) material, please indicate in the "Additional Information" field that it is a Bundoora Store (CARM) book or journal.
Honours and undergraduate students may request Bundoora Store (CARM) material using the following form:
- Bundoora Store (CARM) request form [honours/undergraduates/approved borrowers]
University of Melbourne theses
We accept requests from University, Government, Public or Special Libraries and private researchers within Australia and internationally for copies of whole theses. All requests for copies of material held at the University of Melbourne Library must comply with the Copyright Act of 1968.
- Click here to purchase a University of Melbourne THESIS if you are an individual or a library requesting on behalf of an individual.
- Click here to purchase a University of Melbourne THESIS if you are a library requesting a copy to be included in your collection.
Copying of whole theses usually takes around 6-8 weeks to complete, not including postage time. Payment can be made via cheque or money order (both made payable to the University of Melbourne), Visa or MasterCard. We will not issue an invoice, however a receipt can be supplied upon request.
For more information regarding the thesis collection, contact Special Collections on (03) 8344 5380 or email special-collections@unimelb.edu.au